The short version
Create the physical room, add and label its usable equipment positions, arrange them to resemble the real space and enable spot selection only for the classes where the client's position matters.
Create the room
- 1
Open Rooms and choose New room.
- 2
Add the client-facing room name and its normal capacity.
- 3
Create each usable equipment position or station with a short, unique label.
- 4
Arrange the positions so the entrance, instructor area and orientation make sense to a first-time client.
- 5
Save the room before attaching it to live sessions.
Enable client spot selection
Use pick-a-spot for equipment-based classes where position matters, such as reformers, bikes or stations. Leave it off for open-floor formats where a numbered choice would add friction without operational value.
Keep every label unique and easy to say at reception.
Do not include broken or permanently unavailable equipment as a normal selectable spot.
Make the session capacity consistent with the usable positions.
Check the layout again after rearranging the physical room.
Test the booking view
Preview a class that uses the room and select a spot from a phone-sized screen. Check orientation, label readability and what happens when another spot is already taken. Staff should also know where the chosen spot appears on the dated class roster.
Answers before you get stuck
Should every class use pick-a-spot?
No. Use it when a specific equipment position matters to the client or staff. Ordinary open-floor classes are usually simpler with capacity-only booking.
What should I do when a reformer or station is unavailable?
Update the usable room layout or session setup before taking new bookings, then review any existing client assigned to that position.
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